Position: Grants Management Officer

Organization: Alliance India

Location: Delhi

The key responsibilities of the position are as follows:

 The Grants Management Officer will be responsible for the effective management of grants under the programme.

 Overall management of the Sub Recipients (SRs) and technical partners; monitoring and financial management of specific grants, monitoring of implementing partners and timely disbursement of grants.

 Maintain a grant tracking database that includes,

(i) original technical and financial proposal;

(ii) signed grant agreement with approved budget;

(iii) timeframe and periodicity of reporting;

(iv) financial and technical reports; and

(v) deliverables and indicators.

 Work closely with the finance and programme teams to ensure that donor contractual obligations and project deliverables are passed onto and met by Alliance India’s partner organisations.

 Responsible for providing technical support to Alliance India’s project partner organisations (subrecipients and Sub sub recipients) in all areas of financial management, compliance and audit related matters.

 Ensure potential issues and amendment requests are flagged early to the management and coordinate revisions and approvals of donor budgets and work plans as appropriate.

 Support in the process of signing grant agreements with SRs, design/maintain systems and responsible for the timely renewals, amendments, closeouts, etc. of various sub–grants.

 Regularly monitor partners' financial performance including monitoring of spending under subgrants, analysis, timely response and preparing reports on all granting activities for relevant units, donors and other external bodies.

 Design budgets and reporting forms that reflect programmatic goals and ensure grant funds are effectively utilised against programme deliverables.

 Maintain a clear understanding of relevant donors of Alliance India and local/country-specific legislation regulations and take lead in the financial and narrative part of pertinent donors’ reporting.

 Identify the areas where the partner organisations require support and provide specific technical support on financial management, compliances, internal control systems, budgeting and subgrants management, etc. to ensure effective programme implementation.

 Support Grants Manager in the preparation of management reviews on programme activities and prepare tailor-made reports as and when requested.

 In coordination with the rest of the team liaise with appointed external auditors for SRs and review external audit opinions on financial reports and incorporate them into the preparation of donor reports. Also, ensure technical support to partners in preparing financial statements for audit and follow up with SRs on timely compliance on audit observations.

 Ensure reconciliation between reported and audited financial data, if required

 Support relevant team members to build and maintain relationships with donor organisations and ensure consistent communications on project deliverables and reporting.

 Input to the budgeting process for various donor programme activities in addition to quarterly Budget vs. Actual (and variances) analysis for donor reporting and review of programme activities.

 Complement the activities of the other departments within the team and provide support wherever required.

 Extend support in resource mobilisation activities, especially in the development of budgets in line with concept notes and work plans for various project/programme proposals.

 Strictly follow the team objectives and individual activity plan and proactively contribute to the achievement of the strategic directions of the organisation, ensuring adherence to the quality and timeliness of the deliverables.

 Participate, as requested by the Line Manager, in relevant external committees, partnerships and consortia, which involve Alliance India as members.

Qualification

 Master’s in commerce / Management or Post Graduate Degree in Management with specialisation in Finance

 Professional accountancy qualifications such as CA, and ICWAI shall be an added advantage.

Experience

 At least 4 to 6 years’ experience in a NGO or comparable setting managing grants function at the national level.

 Experience working in similar profiles.

 Previous experience in handling the Global Fund grant is highly desirable.

 Demonstrated experience in computerized accounting, especially Tally.

 Proven experience in managing legal compliances/statutory and contractual requirements including managing donor audits.

Skills

 Demonstrated experience of onward granting in the non-profit sector, and multi-country programmes.

 Experience in providing technical support to and capacity building of organisations in the areas of financial management and statutory compliance-related matters.

 Demonstrated knowledge and understanding of partnerships, principles of NGO support and/or donor environment.

 Strong analytical skills with proven ability to convince concepts through effective communication.

 Ability to work effectively in teams as well as independently.

 Excellent writing and verbal communication skills.

 Ability and willingness to undertake travel within and outside India.

 Fluent in English and Hindi

Desirable qualities/experience/skills:

 Good understanding of development issues and the HIV epidemic in India.

 Experience in project proposal development and budget preparation.

 Knowledge of any other regional Indian language