Position: Officer

Organization: Larsen and Toubro

Location: Maharashtra

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Job description

Primary:A. Budget planning process and execution for achieving 2% spend requirement on CSR; Interaction with multiple stakeholders including regional CSR coordinators, corporate accounts and associated teams1) Preparing budget guidelines, compiling proposals during the beginning of the year for all ICs, preparing slides on the proposals to the CSR Committee, notifying respective people on approval/rejection by the committee, ensuring that all projects are input into the internal tracking portal with valid supporting. Once budget is allocated to the projects, ensuring through constant follow-up that the spend projections for each quarter are to be met. Compilation of programmatic and overhead costs from all ICs Finally ensuring that the spends are booked fully against the budget allotted.2) Organizing quarterly review meetings with SCSR coordinators3) CSR spend data compilation and analysis against past year’s trends4) Compilation of costs from all ICs and prepare final disclosure sheet for company's CSR spend, required for Annual L&T Board meeting as well as Annual Report of company5) Coordinate with Corporate Accounts team to ensure spend and booking are reflected properly. Maintain monthly expense sheets to ensure all spends are tracked, parity between data of budget tracking portal and actual bookings on portalB. Lead Mumbai-based education projects and support with / lead other one-time projects1) Regular monitoring of project in coordination with the implementing NGO partners2) Follow-up with NGO partner with a tracking sheet for tracking activities, utilization, outputs and outcomes for each of the projects3) Prepare progress reports and provide monthly updates on progress to CSR team (Compile data from various monitoring formats and tracking sheets and present it monthly to the Corporate CSR team, Prepare a monthly presentation on the progress of the project and plan for the next month)4) Organise and conduct Weekly, Fortnightly, Monthly conference calls with the NGOs and field visits5) Planning and budgeting of the project with partner NGOs (Coordination with NGO partners for submission of annual budgets, reviewing the progress and budget requirements and spend of ongoing projects, Facilitate process and documentation for annual contracts and MOUs)C. Strategic presentations: Collation of CSR project data (both budgeting and programmatic); preparing quarterly presentations to CSR Board Committee1) Preparation of quarterly presentations to the CSR Board Committee encompassing all major aspects of CSR activities across India. Highlights, budget vs spend, any major proposals and updates about ongoing projects, audits, way forward for multi-year projects2) Regular update presentations for internal and external stakeholders3) Data compilation for locations, coordination from all stakeholders for presentationsSecondary: A. Overseeing CSR portal: Functional budget tracking portal for CSR budgeting across India; maintaining parity, regular updates1) Regular coordination with IT team and Accounts team for updating budget on portal and maintaining parity with SAP2) Changes on the budget tracking portal implemented at regular intervals, enable smooth functioning for unit, IC coordinators and apex team to better monitor projects spread across locations country-wideB. Oversight of regular volunteering opportunitiesC. Work on award applications for L&T CSR as well as other documentation requirements for the department1) Showcasing L&T’s efforts in CSR at national and international awards and publications2) Regular update of Standard Operating Procedures for CSR; CSR sections in annual in-house and external publications3) Feasibility analysis of new projects, sustainability plan and way forward for CSR projects