Position: Associate, Administration

Organization: Room To Read

Location: Maharasthra

Apply: https://osv-rtr.wd5.myworkdayjobs.com/en-US/RoomToRead/job/India---Maharastra/Associate--Administration_R-01636

Duties & Responsibilities:

Day to Day Support of Office Administration

• Ensure full functionality of Room to Read state office functions at all times (e.g. electricity, utilities, internet, plumbing, pest control, postal deliveries, insurance, office set-up attendance register)

• Logistic arrangements for any training /workshop/meeting for all program

• Organize all program related travel and/or transportation needs; liaison with travel agents

• Day to day management of office.

• Maintenance of Inventory Registers of state office.

• Assist State Manger in maintaining office equipment’s and all the administrative issues and supports.

Day to Day support in state level procurement

• To handled entire Procurement at state level ( Identifying vendors, their registration, collection of quotation, sending to procurement committee, preparing comparative statement etc, maintaining procurement register)

• To ensure quality of material and delivery on time.

• Distribution or dispatch of program related material to destinations and regular follow up with vendors for safe delivery of material.

• With support of program team make material verification

• Review of   documents as per payment process sheet (for payment of procurement bills only)

• Preparation of Fund Request (operational)

• Communication with CO/SO team  related to Admin work

• Updating   Stock Register, PR and PO Register regularly, all receipts files of stationary and other material maintain timely manner all receipts should be there.

• Sending request for office stationery requirement

• Preparation of MPR, Work Progress and Work Plan for Admin work

• Providing support in annual planning process at SO Level

• Participation in training/workshop/ meeting   organized by CO

• Any other task or combination of smaller tasks that will require a significant amount of this position's time.

• Should be able to work on Tally software.

• Any other duties and responsibilities given by management team of the organization.

Qualifications:

Required:

• Graduate in any Discipline

• A minimum of 3 years of professional experience .

• Ability to travel frequently within the states

• Ability to perform multi-task

• Self-motivated, flexible and able to work without close supervision.

• Honest and trustworthy

• Strong negotiation skill

Preferred:

• Flexible attitude towards changing priorities and ability to multi-task with an eye for detail.
• Strong initiative skill.
• Team player.
• Excellent interpersonal and relationship building skills.