Role: Sr. Executive Admin & Accounts
Project: Tech Mahindra SMART Academy for Healthcare
Experience: 3-6 years of experience in handling the admin and accounts in an educational institute/college.
Location: Pune
Qualification: Post Graduation in Commerce with a working knowledge of Tally
Number of openings: 1
Salary: As per industry standards

Roles and Responsibilities:

Admin:

• Initiate the process of admission of the student’s master roll, the student’s data and other documentation post-admission
• Verify credential of education qualification/certificates of students, take the undertaking from the candidate that he/she is not involved in any legal/criminal case.
• Collate any administrative/Disciplinary inputs received from Dean Academics and update record sheet.
• Issue identity card/admit card to newly enrolled students and staff
• Issue attendance register and other stationery to nominated class teacher/tutors of the assign courses. Maintain staff attendance registers.
• Issue equipment’s/ stores/ stationaries to the various departments, entities as per requirements/direction.
• Receive all equipment’s/stores/stationeries purchased by the academy and keep the record on the Ledger stock.
• Carry out quarterly/annual stock-taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. Handing/Taking over of assets within the departments between staff to be coordinated by admin.
• Monitor electricity, water, telephones, stationery and other equipment usage and billing
• Liaison with electricity departments, water supply board, local vendors for a constant supply of expendable.
• Liaison with the vendors for any construction in the academy infrastructure 
• Monitor the internal administration desk (Coordination with other departments and staff record.
• Monitor the safety and security of the establishments.

Accounts: 

• Maintain books of accounts adhering to the accounting standards.
• Maintain accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
• Ensure compliance with provisions of the law on TDS, GST etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
• Responsible for periodic reconciliation of bank accounts and vendor accounts
• Responsible for collection of fees from students and deposit into the Banks.
• Submission of periodic reports to the Head Office as per financial MIS.
• Facilitate audit of accounts by internal and/or external agencies.
• Monitor the cash flow, budget, and inventories.
• Shall have an experience of purchases and budgeting
• Inform Director of any possible excess over the budgetary allocation reasonably in advance 

Desired Skill Set:

• Strong interpersonal skills
• Excellent analytical and reasoning skills
• Strong negotiation and liasioning skills
• Fair written and verbal communication skills
• Excellent data management and excel skills
• Working knowledge on Tally preferred