Position: Field Assistant/Specialist (Accounts & Administration and MIS)

Organization: SEHGAL Foundation 

Location: Champawat, Uttarakhand

Key Responsibilities:

• Accounts

  • Handle cash transactions for the settlement of field staff and project expenses
  • Prepare cash expense statements and submit them to the respective branch
  • Identify competent vendors and contractors
  • Material procurement
  • Follow up and monitor the process of the procurement procedure
  • Ensure adherence to policies, procedures, and systems while executing projects or administrative activities
  • Monitor material utilization at the site and ensure stock records are accurate
  • Collect bills from suppliers and staff

• MIS

  • Maintain all project-related documents, beneficiary details, farmer agreements, photos, etc.
  • Maintain and update project progress information and project MIS
  • Coordinate with the Program Leader for project progress, prepare project progress reports, financial statements, and MIS data
  • Maintain all physical and electronic copies of documents required for audit and accounting purposes
  • Perform any other assigned tasks

• Administration

  • Arrange local travel
  • Arrange project and administrative events
  • Record keeping and timely payment of office administrative expenses (electricity, internet, rent, etc.)
  • Manage office automation at branch offices
  • Coordinate between the Central office and project staff for administrative issues
  • Maintain leave records for project staff

Educational Background/Qualifications required:

• Graduation (Multidiscipline), preferably Master's/Graduation in Commerce stream/subjects and others relevant to desired skills and competencies
• Fluency in Hindi & English (written and spoken)
• Willingness for regular domestic travel
• At least 2 years of relevant experience