Position: Administrative Officer

Organization: Apnalaya Ngo

Location: Mumbai Chembur, Maharashtra

Apnalaya works at three different levels to help uplift the urban poor:

• INDIVIDUAL - We enable access to basic civic amenities, healthcare, education, and livelihoods – necessary for individuals to survive, feel secure and grow.
• COMMUNITY – We empower the community to help themselves, by building their capacity as Volunteers.
• GOVERNMENT – We ensure the provision of civic entitlements through advocacy with the government.


An Administrative Officer will act as the point of contact for all employees, providing administrative, IT and accounts (basic) support and managing their queries. Her/His main duties include managing office stock, preparing regular reports (e.g., expense and office budgets) and organizing IT equipment and vendor records.

Location: M East Ward (Shivaji Nagar) and Chembur, Mumbai
Reports to the HR and Admin Manager

• Administrative
• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update IT databases.
• Organize a filing system for important and confidential organisation documents.
• Answer queries by employees and clients
• Maintain a calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g., letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events
• Filling of settlement forms and follow-up for all bills related to Chembur office, i.e., Electricity, water, tea, coffee, cleaning, stationery, miscellaneous, etc.
• Office maintenance including AC, plumbing, electrical, carpenter and cleaning for Chembur office.
• Scan documents as and when for Chembur office
• Refill stock for printing and stationery and maintain stock for Chembur office