Position: Project Coordinator

Organization: Harvard T.H. Chan School of Public Health

Location: USA

Apply: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25240&siteid=5341&PageType=JobDetails&jobid=1917745#jobDetails=1917745_5341

Job-Specific Responsibilities

Duties and responsibilities include, but are not limited to:

Contribute to the coordination and implementation of the research, capacity building, and knowledge dissemination activities of the Center under the supervision of the Director of the Center:

• Monitor project plans, timelines, and project schedules
• Compile and develop review summaries, meeting notes, report writing, editing, and assisting in writing scientific papers
• Support in the development of agendas, training modules; prepare presentation materials and other project-related materials
• Contribute to identifying key stakeholders working in the thematic areas of faculty-led projects and initiatives
• Work closely with Harvard faculty, collaborators, and project teams to identify scope, plan and implement projects, schedule regular check-ins, develop monitoring plans and identify opportunities for capacity building and dissemination

Communication, event, and logistics management:

• Organize and coordinate in-person and virtual training workshops, capacity building programs, symposiums, and seminars, and contribute to the development of training modules
• Organize and participate in stakeholder meetings at national and state levels
• Support the team in developing outreach strategies and communication materials for training, seminars, conferences, and workshops
• Work closely with communications teams at the School and Center levels to draft and disseminate research and capacity building program-related material on social networks, emails, website
• Support the team in extending invitations and handling RSVPs for workshops and training programs
• Act as the primary contact to the Administrative Assistant for travel, local stay, local conveyance bookings for faculty, speakers, and trainees
• Guide the Administrative Assistant in local logistics for activities hosted by the Center
• Perform administrative activities as needed, such as setting up meetings, making minutes, preparing for events, etc.

Operations and financial support:

• Work with project teams to identify and engage vendors, interns, and consultants
• Work with HR and administrative teams to draft contracts and agreements
• Working closely with and receiving support from the Administrative Assistant, support the accounting of IRC-related invoices (object codes, gift codes and cross-checking business purpose identified for various spends)
• Guide and monitor the processing of IRC-related invoices through the Swift AP system and corporate card, and ensure consistent and timely account maintenance and reconciliation
• Vendor management including facilitating vendor registration, managing vendor timelines and responding to vendor queries related to TDS, GST and invoices

Duties and responsibilities will be continued in the "Additional Information" section. 

PLEASE NOTE: This position has a term of one year from date of hire, with possibility of extension.

PLEASE NOTE: Shortlisted candidates will be required to provide writing samples.

PLEASE NOTE: This position will require regular evening work to coordinate with US-based operations. It will also require travel within India when normal business operations resume.

PLEASE NOTE: The primary work location for this position is Mumbai, India. Until our return to the office, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, onsite work in Mumbai will be required as a condition of continued employment once the Center and this role return to an operational status that supports it.

Basic Qualifications

• Bachelor's Degree required
• 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Master's degree in public health, social sciences, social work, development, health management or related field
• Experience in project management/coordination, and in public health or allied fields strongly preferred
• Excellent written and verbal communication skills, including English language skills and/or fluency (including speaking, writing, understanding, and reading), strongly preferred
• Experience with Microsoft Excel and Word
• Basic knowledge of accounting and record keeping
• Familiarity of local financial practices, including an understanding of basic finance compliance issues, a plus
• Experience with working in larger professional organizations
• Strong attention to detail
• Proven capacity to prioritize tasks and meet deadlines