Position: Senior Program Coordinator

Organization: NGO/Social Services

Location: Karnataka

Apply: https://questalliance.zohorecruit.com/careers

Role & Responsibilities:

Programme Implementation, Monitoring and Reporting

• Act as an operations coordinator in end to end eco systems. 

• Take responsibility for effective program delivery, review implementation, monitor within the agreed standards

• Ensure there is a work plan in place for the region(s) and everyone is able to contribute and implement accordingly. 

• Identify and develop learning within the program and facilitate the capturing of these learnings. 

• Lead on identifying and evaluate potential risks related to the impact of the program and take necessary steps to include risk mitigation in program reviews and design

• Work together with M&E focal point to track program Progress based on the Monitoring and Evaluation framework.

• Lead on reporting both internal and external, in accordance with the program M&E framework and based on the regular reporting agreements of the project.

• Contribute to the development of the project budget 

• Ensure the spending is within the budgeted limits and the financial policies are adhered to.

People Management 

• Ensure that all employees involved in the projects have a clear project implementation work plan. 

• Help program coordinators in managing Program Officers, ensuring that they are clear on the change they are contributing to and on their roles and responsibilities associated with the projects.

• Support, mentor and coach the program coordinators and Program Officers as part of their project management role and help them to be highly effective in their work. 

• Ensure that program officers work together to share learning and to exchange skills. 

• Ensure the program coordinators and Program officers are able to manage their project team (internal/external) effectively

Grant & Donor Reporting

• Coordinating the kick off meeting and follow up on action points  

• Periodic catch up for new projects 

• Coordinating the quarterly review meetings and follow up on action points

• Coordinating the logistics for the meeting and preparing the deck required for effective running of the meetings

• Record keeping (maintaining the grant folder and recording the minutes of the meeting and follow up on action items) 

• Ensuring the Monday platform is updated and is running 

• Maintaining the calendar and scheduling time for the team to complete the report 

• Consolidation of the  report by getting the data from Finance, M&E focal point and other contributors 

• Submitting the report to the donor (where applicable) 

• Updating the grant management dashboard in a regular manner 

Relationship Management - Stakeholders (Internal and External)

• Coordinate effective field visits for the donors to understand the progress of the program being implemented this would include scheduling appointment with relevant organizations including government ministries. 

• Lead and participate in all program events to raise the profile of the organisation 

• Represent Quest Alliance in local and state forums and platforms

• Identify appropriate stakeholders and partners for program delivery as and when required 

• Ensure MoUs with all partner organisations are in place and operational; 

• Ensure that key staff at the partner organizations have a clear understanding of and regular involvement in the programs 

• Identify opportunities for joint activities with the partner organization’s staff (e.g. shared workshops etc.).

• Share quarterly reports with the relevant people and organizations!

• Conduct quarterly, half-yearly, yearly reviews 

• Assisting the team in due diligence and partners onboarding process. 

Reporting

• Ensure all the relevant data is available on time 

• Ensure the monitoring tools are understood by the team and is used for reporting 

• Support the M&E focal point with baseline, end line and other relevant assessments 

• Submit all the relevant monitoring reports on time

• Ensure the program process is documented and enough case studies are in place to show the impact or progress of the program. 

• Ensure the data is analysed and feeds into the planning and review meeting

• Support all reporting requirements such as quarter reviews, annual reviews

Requirements

Required Skills and Experience: 

• Can work independently, with minimal supervision and is a go-getter and a great communicator

• Is passionate about the challenges India is facing in educating its youth population

• Can deal with ambiguity and proactively explore solutions

• Keen intellect with strong analytical skills.

• Demonstrated understanding of the technical areas of research, monitoring and evaluation.

• Planning and Organizational skills. 

• Highest integrity, maturity and professionalism

• Excellent communication skills both oral and written in English.