Position: Senior Project Assistant

Organization: PATH

APPLY: https://path.silkroad.com/epostings/index.cfm?fuseaction=app%2Enewsubmission

Responsibilities:

Administrative, Logistics and Financial Management Support :

• Facilitate development and coordination, of Consultant Agreements, Purchase Orders, and other Contracts, Travel, and related arrangements, in consultation with relevant teams.
• Provide support in tracking deliverables and do necessary follow-up with the Consultants in a timely manner.
• Work closely with PADM(s) and other teams, provide Logistic support to all program teams and liaise with Local Stakeholders to facilitate the organization of meetings, training, workshops, field trips, and other travels. Provide support to the teams in Financial Management of the projects being implemented in the state of Uttar Pradesh.
• Provide support to the Project Administrator in the preparation and monitoring of project budgets.
• Verify all the expense vouchers before the Project Administrator's approval for projects.
• Support Project Administrator(s) in tracking and monitoring data for all the expenses and ensure smooth functioning and facilitation of local project requirements.
• Manage Petty cash and local office expenses related to projects. Provide administrative support for securing all necessary approvals.
• Facilitate in ordering equipment and supplies for project sites.
• Assist in import and procurement of equipment, liaise with the clearing agent, etc.
• Prepare project-related MIS etc.

Programmatic Support :

• Provide day-to-day support to the project team in the implementation and monitoring of project activities.
• Facilitate and engage with the Communication team to organize, assemble, and distribute reports, communication and advocacy materials, and other PATH documents.
• Assist in transcription, interpretation, and translation of project documents and materials, and formatting of documents and presentations.
• Assist Program Manager and other team members in setting up team meetings and following up team action items/assignments.

Administrative Support to Lucknow Office:

• Ensure Staff safety & security for the entire state of Uttar Pradesh where staff is located, hygiene, and general upkeep of the office.
• Liaise with local business space representatives (Regus) for smooth functioning of office space and for any utility maintenance requirements.
• Supervise and ensure Global PATH COVID 19 protocols for office space and for PATH Global Standard Safety requirements for the Office.
• Provide other administrative support as and when required.
• Any other task assigned from time to time by direct manager or State Lead.

Required Experience:

• Post Graduate degree in Administration or Commerce or Economics or relevant field.
• At least 7 years of relevant work experience in the Development Sector and/or Private Sector.
• Experience in providing logistic and administrative support.
• Demonstrated financial management and contracting skills.
• Can work independently, without frequent guidance/oversight from manager. Experience of  working with ERP financial system.
• Excellent computer skills using MS Office.
• Excellent written and spoken English.
• Ability to work in a diverse team, spread across geographically.
• Strong interpersonal skills and proven ability to work effectively in a team.
• Well organized, work well under deadlines, flexible/adaptable to changing priorities.
• Willingness and ability to travel within India up to 20 percent per year.