Position: Executive Assistant 

Organization: Breakthrough

Key Functions/Responsibilities:

• Provide outstanding communication and administrative support to the CEO that ensures high level of responsiveness
• Provide sophisticated calendar management; coordinate executive communications, including taking calls, responding to emails and act as an interface between CEO and others; prioritise inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day to-day engagements
• Manage all scheduling and travel logistics for the CEO
• Support with internal and external communication documents
• Prepare and edit presentations, reports, memos, digital content, newsletters, country reports
• Complete expense reports and manage correspondence with vendors
• Support the CEO in strategic communications, organizational strategy, and all other special projects as assigned
• Organize meetings and events for convening’s, retreats, various board meetings, and other logistics
• Conduct research and analysis on issues of interest to the CEO
• Support and manage a high-volume of requests and projects to meet the objectives of the CEO
• Serve as a liaison to Board of Directors, organise board meetings, prepare documents required, maintain the board book
• Maintain quality filing and communications systems including contact management, document management, and archiving
• Support CEO with donor/funder relations
• Assist in other administrative tasks as needed

Requirements:

• Minimum of 5 years of experience as an Executive Assistant reporting directly to CEO/President/senior management
• Bachelors or Master’s Degree in English
• Good working knowledge of all Advanced Microsoft Office applications including excel, Google Suite, and social media web platforms
• Excellent written communication skills with the ability to communicate effectively
• Excellent proofreading and editing skills
• Proficiency in collaboration and delegation of duties
• Exceptional  interpersonal skills with the ability to take initiative, multi-task, be a team-player, be
  flexible, adapt to shifting priorities, and prioritize work
• Extremely high level of organization, initiative, attention to detail, responsibility, and follow-through
• Ability to access a wide range of sources and networks for information
• Good judgment and ability to function independently
• Ability to handle sensitive and confidential situations with diplomacy