Position: Associate, Administration

Organization: Room To Read

Location: New Delhi

Apply: https://osv-rtr.wd5.myworkdayjobs.com/en-US/RoomToRead/job/India---Main---New-Delhi/Associate--Administration_R-01783/apply

Position Overview:

The Admin Associate position will be located at India Country office. Will assist and report to the Senior Admin Associate. S/he will perform Good and Services Procurement, logistical and administrative assistance in implementing the India Country Program. Primary responsibilities will include Day to day office support, Housekeeping, procurement, maintenance of office files, Ware House management, keeping of office, stationary . This position will involve travel to RTR State office in which Room to Read’s Reading Room Program is implementing.

Duties & Responsibilities:

• Procurement of Goods and Services
• Vendor Management
• Follow-ups with Cross functional teams and with Vendors
• Arrangement of different meetings in and outside the office
• Supervision of Housekeeping on daily basis.
• Ensure that the office equipments are functional and timely repair and maintenance is done.
• Supervising of major office day to day maintenance such as electricity ,plumbing works , Air conditioning ,drinking water, tea coffee machine.
• Ensuring that the work station, conference room, washes room are on working condition responding to the staff request.
• Event Management
• Provide logistics support during the time of any workshop/training /meeting /conference with the help of Office Assistant.
• Travel booking
• Hotel booking
• Processing of bills as per the organization guide lines
• Inventory of office equipment’s and other items
• Invitation of quotation as per the organization guideline from vendors based on the requests.
• Collection of quotations from the vendors and ensure that the quotations are reached on time with the mandatory requirement.
• Prepare the comparative analysis based on the quotations received.
• Maintenance of Vendor Data Base and vendor verification.
• Maintenance of Admin related files office files –
• Point person for the collection book dispatch request from SOs and forward the same to Ware House and ensure timely delivery.
• Maintain an inventory of office equipments and other items
• Assist in gathering information for reports on the status Participate in any other activities, which may be required to be undertaken to fulfill the objectives of the organization.
• Any other job assigned by the supervisor

Qualifications:

Required:

• Bachelor’s degree in commerce. Experience in successful implementation of a wide range of tasks.
• Experience in administration and operations.
• Ability to travel frequently.
• Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and a low overhead.
• Good verbal and written communication skills in English and Hindi.

Preferred:

• A minimum 4 years of professional experience.
• Prior experience of working in NGO/development sector.
• Good Analytical skills
• Should have Multitasking skills
• Should be flexible to work as per the required scenario
• Should join on urgent basis

Compensation:

Room to Read offers a competitive salary with excellent benefits. Benefits include thirteenth month bonus, health insurance and a retirement plan. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education.