Position: Project Coordinator

Organization: Chetna NGO

Location: Delhi

Qualification(s) Required:

Masters in Social Work/Rural Development/Community Development OR Masters or MBA in any other relevant social science discipline.

Experience Required:

3-4 years of relevant experience.

Skills Needed:

Advance communication, coordination analytical, critical thinking, and team management skills.

Role and Responsibilities:

RELATED TO THE PROJECT:

• To give 8 hours to the welfare of children on daily basis six days in a week. But he will be 24 hours available on phone (for emergency cases)

• Ensure fulfillment of all project commitments within prescribed time with the help of ground-level team members, assistant project coordinator and other team members, as available.

• Facilitate creation of (project, as applicable) schedules of organization’s events.

• Creation of action plan for the next month and review of the previous month.

• Creation and submission of an action plan of her/his engagement to the director in the first week of every month.

• Maintain all finance-related details and record and ensure the quality of bills (including All the monthly bills like rent, electricity bills, phone bills, newspaper etc.)

Note: Regarding the bills please check date, signature of shopkeeper, total amount is correct or not and purchased material should clearly written and for what purpose purchased.

• Ensure proper and optimum utilization of the money issued for the project

• Ensure that all manuals and formats related to contact point should officially be received by the team:

o Consent letter for Ground team member(s)

o Monthly Reporting Format(s)

o Material list o Formal document explaining the job of respective team member(s)

RELATED TO CENTERS/CONTACT POINTS:

• Equal Time distribution for all working stations which are under him/her.

• The person should visit all the contact points at least once in a month for the evaluation of contact point.

• Do value addition in their work by giving them feedback in their files, other documents and on their methodology of teaching.

• Implementation of all education activities, recreational activities, meetings and documentation is overall at all centers/contact points.

• Ensure stock material should reach on time (from Head office to their regional offices to all further centers/contact points)

• Capacity building of all different team members who work at centers/contact points in different capacities.

• Ensure the quality of food, repairing, maintenance of all logistical etc.

• Quarterly check the safety mechanisms.

RELATED TO VARIOUS TEAMS:

• Coordination with immediate team members including – Assistant Project Coordinator, Monitoring and Evaluation Officer, Advocacy Officer, Communications & Research Officer, Education Officer and any other relevant team member.

• Coordination and close contact with all ground-level team members including – street educators, field officer(s), outreach officer(s), care-taker(s), and any other relevant team member.

• Coordination with interns and/or volunteers that may be assigned/recruited in the respective project.

• Timely disbursement of bills and salary of all team members.

• Maintenance of attendance and leaves of all team members. Keeping a record of the same.

RELATED TO DOCUMENTATION

• Timely submission of monthly, quarterly and yearly reports of the project

• Timely creation, analysis and submission of all relevant budget-related documents.

• Receiving and responding to all daily reports of all team members that report directly to the officer

Other Tasks

Interact with partner volunteers and organization’s interns/volunteers (as applicable)