Position: Snr. Programme Assistant

Organization: UNHCR

Location: Delhi

Apply:  Interested applicants are requested to submit an application with a personal history form by email 

  P-11 form can be downloaded from our website https://www.unhcr.org/en-in/career-opportunities-in-india.html

Duties:

• Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern. This will include analysing expenditure trends, projecting financial requirements, reviewing/preparing budgetary proposals/financial reports, monitoring expenditures etc.
• Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects, with particular attention to procurement/financial norms and fraud prevention measures.
• Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
• Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
• Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
• Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
• Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
• Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
• Perform other related duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE

• Education: Completed Secondary Education.
• Computer skills (in MS office) including advanced Excel skills required for handling budgetary/financial data with accuracy and speed (pivot tables, data management, etc).
• Job experience: Minimum 2 years of relevant work experience especially in financial aspects pertaining to Programme Management, Operation Management Cycle and related processes, Knowledge of Results Based-Management.
• Fluency in English and Hindi.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management – Level 1.
• E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.
• Experience in programme management training and capacity building activities.
• University degree in Commerce, Business Management or a related field that would be an advantage.

CORE COMPETENCIES

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation