Job Title:

Executive Assistant to the Chief Executive Officer

Reporting:

Medical Director & CEO, Karkinos

Department:

CEO office

Location:
Ernakulam, Kerala Renumeration Based on Industry Standard

Job Purpose/ Objective:

Provide full administrative support to the Director to ensure the smooth management of his day-to-day affairs and the most effective use of his time. Handle sensitive and complex issues professionally and objectively.

Key Roles & Responsibilities:

1. Provide executive, administrative, and coordination support to the CEO

a. Maintain Director’s electronic diary, assessing the priority of appointments and reallocation as necessary.

b. Coordinate the agenda of meetings with stakeholders.

c. Follow up on assigned action items

d. Tracking and driving completion of key deliverables and following up on outstanding items

e. Assist in producing documents, briefing papers, reports, and presentations for the Director

2. Act as a liaison between the CEO and other parts of the Karakinos including senior management and external members

a. Gathering and providing necessary updates to the CEO regarding Karakinos Internal teams and processes as required

3. Maintain Director’s office systems, including data management and filing.

4. Organize meetings and ensure that Director is well prepared for those meetings,

5. Plan budget and other financial updates required as per CEO’s direction

6. Assist CEO in the Manpower building

Qualifications/ Experience/Knowledge & Skills:

QUALIFICATIONS

● Graduation with Min 2 years of Experience o MBA, MSW, MHA are desirable

Language

● Malayalam, English

Skills

● Excellent administration, organizing, planning, prioritization and problem-solving skills,

● Attention to detail and precision

● Good with numbers, understands financial reports

● Strong written and verbal communication skills

● Adaptable and flexible. Able to work in an ambiguous environment effectively with minimum supervision